Event Property Request Form
For Members Only
RESERVING COLONY PROPERTY
Please visit https://www.medfordlakescolony.org/eventcalendar to check the calendar for Beach or Pavilion space available. All Colony property requests need to be submitted at least two (2) weeks or more in advance. To make a reservation to use one of the beaches, a park pavilion, or the Craft Pavilion for your next event complete all the questions asked below and then hit ‘submit’. When you hit ‘submit’, an email will be sent to email@example.com with your request. A contract for your event will be sent to you, or an email with questions.
Note: You must be a Colony member in good standing to request usage of Colony property.
Fees for using Colony property include:
$25 check to serve as your deposit, refundable if you follow the contract provided at booking, a $75 user fee, $2 per guest who need a guest tag, $15 per hour for each lifeguard (more than one lifeguard may be needed, based on the number and ages of your guests).
Your $25 deposit check will be returned to you IF you physically remove the trash from Colony property and dispose of it offsite (i.e. DO NOT put your event trash in the courtesy trash & recycle bins on site. Please physically removed from Colony property entirely).
If you cancel your event less than 72 hours prior to the event AND you do not notify the Head Lifeguard and Colony Office, your $25 deposit check will be kept. If the event is canceled by the Head Lifeguard due to the weather or some other condition the "cancellation fee" is waived and your $25 deposit check will be returned to you.
The same fees currently hold for the Craft Pavilion, but without the need for lifeguards.
There is no fee for using Vaughan Community House; however, Vaughan cannot be used for private parties.
Questions can be emailed to firstname.lastname@example.org or call 609-654-7747. Please be sure to answer all of the questions in the form below and hit submit when you are done.
Note: "Parties on the Beach" must be either 10:00am - 12:00pm (noon) or 3:00pm - 5:00pm
Note: Vaughan Community House (aka Vaughan Hall) cannot be used for a private event and is never "rented out"
Total Number of Adults and Children Attending
This is an electronic request - not a contract. Once you request has been received and approved you must sign a contract and that contract must be accepted by the Board of Directors. Please type your name in the space below indicating that you agree to these terms and conditions.
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